Once files from any software program (ie Quickbooks. Excel) have been created and saved in folders on your computer's hard drive, they can then be easily accessed to send as attachments. The most important consideration must be in whether the recipients can open it on their computers. Since each mail program has its own method for sending attachments, included below is a list of instructions for the most current email software. Netscape To attach a file, choose Attach button in the Send Mail dialog box. When the Mail/News Attachments dialog box appears, choose the File option button and specify in the text box the file you want to attach by clicking on C drive, then locating the document's software folder, then clicking on the name of the file you created. [Top of Page] Eudora Sending Attachments Any file can be attached to and sent with a Eudora message. To attach a file to a current outgoing message, select Attach File from the Message menu. The Attach file dialog is displayed. Once you have located and selected your file, click on the OK button to attach the file to the message. [Top of Page] Pegasus Selecting files to attach Before you select files to attach to your message, make sure that the File type and Attachment encoding fields in the dialog are set correctly, then use either of the two following methods: Use the file and directory lists at the bottom of the window to navigate your disks. Double-clicking a filename will add it to the attachment list with the current settings of the file type and attachment encoding fields. Type in the name (including an optional DOS path) of the file in the filename window. When you press or click Add, WinPMail will add the file to the attachment list, or if you have entered a directory name, will change the file and directory list boxes to reflect the new directory. Encoding Instructions Attachment encoding When you send an attachment, it cannot always be transmitted as-is. Sometimes it is necessary to package the attachment in a particular way so that the mail transport system or the recipient's mailer can understand it. WinPMail will always make sensible default choices about attachment encoding - you should only need to change the attachment encoding in very special cases. WinPMail supports the following attachment encodings: WinPMail decides. The default setting, this tells WinPMail to do whatever is appropriate based on the way it sends the message. Attachments to local and MHS addresses will not be encoded in any way, while attachments to Internet addresses will be uuencoded prior to transmission. No encoding: Instructs WinPMail not to encode the attachment at all. This is an extremely dangerous choice in some cases, particularly for Internet mail. Use it only if you know that the attachment is a plain text file with no high bit characters. ASCII text: Indicates that the file is plain text with no formatting or high-bit characters. WinPMail will actually send the attachment as a separate message rather than as an attachment. UUencoding: A scheme used widely on the Internet. If you are mailing via the Internet, or to a user on a Unix or mainframe system this encoding is a good choice. BinHex: Used heavily in the Macintosh world. BinHex is a good format, containing a certain amount of error checking and compression. Because it is not widely used outside the Macintosh world, you should check in advance that the recipient is able to deal with BinHex-encoded files. MIME Encodings: MIME (Multipurpose Internet Mail Extensions) is an Internet standard for multimedia mail which allows different mail applications to exchange a variety of types of information. If you select any of these MIME encodings, WinPMail will attach the information necessary for other applications to be able to decode the file. You must choose an appropriate translation - selecting "GIF image" for a TIFF file will not cause Pegasus Mail to convert the file: it will simply be sent in the wrong format. Pegasus Mail will choose basic MIME encoding automatically if you set encoding to "WinPMail decides" and have checked the "Use MIME features" control in the "Special" screen of the message editing dialog. File Conversions File type You can tell WinPMail what type of file you are attaching by choosing from a predefined list of file types. The file type information is optional and is currently used only for informational purposes - the recipient will usually see then file type when examining the list of files attached to the message. The file type information can be used to provide attachment viewing facilities, or to launch the original application with the attachment, so you should get into the habit of filling it in. If you are uncertain of the type of file, you should use Unknown, the default choice. Note: Pegasus Mail will not perform file conversion - WinPMail will not convert an MS-Word file to WordPerfect format even if you indicate WordPerfect format here - it will simply convey the wrong information. It is up to you to ensure that the file type information is appropriate for the file you are attaching.

Thomas S. Bigelow, P.C.
Certified Public Accountant
P.O. Box 1869
Wolfeboro, NH 03894
Telephone: (603) 569-6200
Fax: (603) 569-8411

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